RapidScan.AI

AI Automation for Effortless Document Workflows

Freemium

Description

RapidScan.AI streamlines business document workflows by using advanced AI to capture, extract, and structure information from invoices, purchase orders, and delivery notes. Documents can be submitted through WhatsApp, email, or the web portal, enabling fast and accurate data processing without manual entry.

Designed for teams of all sizes, RapidScan.AI ensures secure processing, real-time results, and easy integration with major ERP and accounting platforms. Its mobile-first interface and centralized team management support efficient operations across diverse business environments.

Key Features

Mobile-First Capture Bot: Submit documents via WhatsApp, Gmail, or the platform for instant processing.
Safe and Secured Data: Industry-leading protocols to protect sensitive business documents.
Centralized Team Management: Multi-user access and collaborative record management.
AI-Powered Data Extraction: Automated, accurate capture of key details from business documents.
Lightning Fast Processing: Real-time document handling removes processing bottlenecks.
Seamless ERP Integration: Easy connection to over 20 ERP and accounting systems.
Smart Data Structuring: Automatic categorization and validation for analytics or ERP import.
Mobile & Web Access: Manage and approve documents from any device.

Use Cases

Automating invoice data entry for accounting teams
Accelerating order processing in manufacturing
Reducing accounts payable exceptions in finance
Streamlining document management for logistics operations
Digitizing field reports in construction and field ops
Managing procurement documentation in multi-ERP businesses
Centralizing document intake for SMBs
Enhancing workflow automation for IT and operations teams

Frequently Asked Questions

How do I send invoices through WhatsApp?

Save the WhatsApp number +60 10-836 6750 and send your invoice as a PDF or clear photo. RapidScan.AI will extract key details and reply with a confirmation or access link to your portal.

Can I process invoices automatically via email?

Yes, once registered you can forward invoices to a dedicated RapidScan email address. The system detects attachments, extracts and validates data, and syncs results with your ERP.

Which file formats are supported?

RapidScan.AI supports PDF, PNG, and JPG formats. Both single and multi-page files, as well as clear mobile photos, are accepted.

Does RapidScan integrate with my ERP system?

Yes, RapidScan.AI integrates with popular ERPs including Tally, Odoo, SAP, NetSuite, Zoho Books, QuickBooks, Xero, and offers custom webhook integrations.

How secure is my data with RapidScan?

Data security is a top priority. All files and extracted data are encrypted in transit and at rest, with access restricted to authorized workspaces and full audit logging.