TimeTap

Automate Your Appointment Scheduling Tasks

Paid

Description

TimeTap is a professional appointment scheduling solution tailored for businesses and organizations that require advanced customization and secure management of appointments. With capabilities such as team calendar integration, automated reminders, and custom booking flows, TimeTap streamlines administrative scheduling and enhances productivity.

The platform integrates with popular tools like Salesforce, Office 365, and Google Calendar, while supporting compliance standards including HIPAA and GDPR. Its automation features, client management, and configurable workflows make it suitable for industries needing secure, scalable, and efficient appointment management.

Key Features

Multiple Staff Calendars: Centralizes individual staff bookings under a single organizational interface
2-Way Calendar Sync: Keeps availability accurate with seamless synchronization across work calendars
Automatic Text and Email Messaging: Automates reminders, follow-ups, and customized communications
Custom Booking Forms: Enables collection and storage of client information before appointments
Automated Waitlist: Fills cancelled bookings automatically to maximize attendance and revenue
Travel Time Calculator: Adjusts appointment schedules based on real-world travel distances
API Access: Integrates with third-party systems for advanced workflow customization
HIPAA, GDPR, and SOC2 Compliance: Ensures data privacy and security for sensitive information
Multiple Integrations: Connects with Salesforce, Google Calendar, Outlook, Office 365, and Square
Custom Access Permissions: Offers fine-grained security and user management for organizations

Use Cases

Managing multi-staff appointment schedules for businesses
Automating appointment reminders and confirmations
Coordinating bookings across multiple locations
Handling class or event registrations with automated waitlists
Collecting and managing client data for medical practices
Syncing appointments with work email calendars
Customizing booking sites and forms for branding
Ensuring secure, compliant scheduling in healthcare or government settings

Frequently Asked Questions

How long does it take to get my account set up to take appointments?

After signing up, you will be guided through a quick setup process to prepare your account for accepting appointments, with options for further customization.

What kind of security does TimeTap have in place?

TimeTap follows HIPAA, PCI, and GDPR compliance standards, conducts regular server vulnerability scans, and offers security agreements for Enterprise plans.

Can I use TimeTap if I don't have a website?

Yes, every account includes a customizable mini website for appointment booking, and embed options are available for existing websites.

What is your cancellation policy?

You can cancel anytime within the app, and billing stops immediately. Accounts can also be hibernated for later reactivation.

Will I run into any limitations on your free trial?

Free trials include unlimited access to all features for 14 days without credit card requirements.